Stolen Tools

Request Number: FOI/16405

Category: Incident and Crime Statistics - Crime Statistics

Subject: Stolen Tools

Request and Answer: 
Your request for information below has now been considered. In respect of Section 1(1)(a) of the Freedom of Information Act 2000 (FOIA) We can confirm that the Police Service of Northern Ireland does hold the information you have requested however it is estimated that the cost of complying with your request for information would exceed the “appropriate costs limit” under Section 12(1) of the Freedom of Information Act 2000 and this will be further explained below. PSNI have followed the Information Commissioner’s Office guidance ‘Requests where the cost of compliance exceeds the appropriate limit’ in relation to this request, which also provides further detail on the application of Section 12 (1) of the FOIA. This guidance is available on the ICO website at the following link:

Charging a fee and cost limits | ICO 

Question 1
What is the monetary value of tools (hand tools and power tools) your police force recovered that have been stolen from vehicles, construction sites and home premises’ between December 1 2024 and December 1 2025? Are you able to identify these figures relating to tradespeople?

Question 2
How many reports of tool theft has your police force received between December 1 2024 and December 1 2025 and what percentage of stolen tools have you recovered in that time period? Are you able to identify these figures relating to tradespeople?

Answer
Section 17(5) of the Freedom of Information Act 2000 requires the Police Service of Northern Ireland, when refusing to provide such information (because the cost of compliance exceeds the appropriate limit) to provide you the applicant with a notice which states that fact.

It is estimated that the cost of complying with your request for information would exceed the “appropriate costs limit” under Section 12(1) of the Freedom of Information Act 2000. Section 12 of FOIA allows a public authority to refuse to deal with a request where it estimates that it would exceed the appropriate limit to either comply with the request in its entirety or confirm or deny whether the requested information is held. The estimate must be reasonable in the circumstances of the case. The ‘appropriate limit’ is currently £600 for central government and £450 for all other public authorities including PSNI. The relevant Regulations which define the appropriate limit for section 12 purposes are The Freedom of Information and Data Protection (Appropriate Limit and Fees) Regulation 2004 SI 2004 No 3244. These are known as the ‘Fees Regulations’ for brevity.

Regulation 4(3) of the Fees Regulations states that a public authority can take into account the costs it reasonably expects to incur in carrying out the following permitted activities in complying with the request:

(i) determining whether the information is held;

(ii) locating the information, or a document containing it;

(iii) retrieving the information, or a document containing it; and

(iv) extracting the information from a document containing it.

Under those regulations PSNI can calculate the time spent on each of these permitted activities at £25 per hour (thus if the activity(s) takes more than 18 hours PSNI will be in excess of the ‘appropriate limit’).

When a public authority is estimating whether the appropriate limit is likely to be exceeded, it can include the costs of complying with two or more requests if the conditions laid out in Regulation 5 of the Fees Regulations can be satisfied. Those conditions require the requests to be:

made by one person, or by different persons who appear to the public authority to be acting in concert or in pursuance of a campaign;

made for the same or similar information; and

received by the public authority within any period of 60 consecutive working days.

Regulation 5(2) of the Fees Regulations requires that the requests which are to be aggregated relate “to any extent” to the same or similar information. This is quite a wide test but public authorities should still ensure that the requests meet this requirement.

Enquiries made in relation to your request has identified that retrieval of information to respond to your request would exceed the FOI legislative cost of 18 hours as set by the Secretary of State.

The information you seek in your request is not held in a central retrievable format. In the time frame requested there has been 212 occurrences of theft where property described as machinery or tools was classified. To determine which of these occurrences involved theft from tradespeople, where each theft occurred, monetary value of tools recovered and percentage of stolen tools recovered would require a manual examination of each record. We carried out a dip sample of some of the occurrences and estimated it would take approximately 6 minutes to review each record for the requested information. This puts your request grossly over the cost limits set out in FOIA. 

In accordance with the Freedom of Information Act 2000, this letter should be considered as a Refusal Notice, and the request has therefore been closed. 

Advice and assistance
You may wish to submit a refined request in order that the cost of complying with your request may be facilitated within the ‘appropriate limit’. In compliance with Section 16 of the Act, we have considered how your request may be refined to bring it under the appropriate limit.

We are unable to offer a refinement for your request. 

Submission of a refined request would be treated as a new request, and considered in accordance with the Freedom of Information Act 2000, including consideration of relevant Part II exemptions.